1Automated
Capture invoice
Receive an approved PDF, scan or email attachment and preserve its source.
BUILD TO ORDER — designed, not yet deployed
Accounts payable exception workflow for Singapore finance teams
This build-to-order design extracts supplier invoice data, compares it with purchasing records and prepares a ledger draft. It is not deployed today, and no automated stage releases payment or silently accepts a mismatch.
How the invoice processing pipeline moves work safely
Automated stages prepare the work and preserve its context. The visually distinct human gate owns the sensitive decision before anything is released.
- 2Automated
Extract fields
Read supplier, amount, tax, line-item and payment-reference fields.
- 3Automated
Match records
Compare extracted values with the purchase order and receipt sources in scope.
- 4Human gate
Review exception
Send mismatches, duplicates and policy exceptions to finance.
- 5Automated
Draft ledger entry
Prepare the approved coding in Xero; payment remains outside the agent's authority.
Automated stages prepare the work and its evidence. The human gate controls sensitive decisions and release.
Inputs, decisions, writes and approval
Inputs
Supplier invoices, approved purchase orders, receipt evidence, finance coding rules and exception thresholds.
Agent decisions
Whether fields agree, whether a possible duplicate exists and which exception reason finance needs to review.
Writes
Extracted invoice data, a variance record, review state and an approved draft ledger entry in the scoped accounting integration.
Human approval gate
Finance decides every exception and retains payment authority. A human-approved draft is not the same as an automated bank transfer.
Systems this pipeline would touch
- Email or document intake
- Collects invoices and retains their source for review.
- Purchase-order source
- Supplies the expected supplier, amount and receipt context.
- Exception queue
- Explains mismatches and possible duplicates to finance.
- Xero
- Can receive an approved draft entry after field mapping and integration testing.
What this pipeline does not do
The boundary is part of the product. These exception paths are intentional, not missing automation.
- It is a build-to-order design, not a measured production finance deployment.
- It does not release payments or control a bank account.
- It does not treat extraction confidence as proof that an invoice is valid.
- It does not post a mismatch by silently choosing one source over another.
- It does not claim tax treatment; finance remains responsible for accounting decisions.
Scope the invoice processing pipeline
Describe the workflow, review boundary and systems you use. VYR will reply with the fit, scope and constraints—not a guaranteed outcome.